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Cookie Policy

We’re here to protect you.

Last updated: June 2019

 

These guidelines on the use of web technologies (“cookie policy”) explain how BCD Meetings & Events (“BCD M&E”, “we”, “us”, and “ours”) uses cookies and similar technologies to recognize you when you visit our websites and . It explains what these technologies are and why we use them, as well as your rights to control our use of them.

What is a cookie?

A cookie is a small data file sent by a website onto your computer, tablet, smartphone or similar device each time you use a device to visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information. Cookies allow our system to recognize your device the next time you visit our website, which helps us to provide you with a better experience when you browse our website and allows us to improve our site. Cookies can store user settings and other information (e.g. your browsing data), which can make your online experience easier.

Cookie management on your device

You can decide yourself if you wish to allow storage of cookies on your device. If you wish to prevent the use of cookies now or in the future, you can adjust the settings on your browser at any time. Please bear in mind that not allowing cookies may mean that some functions or services on our Website may not be available or may not run properly.

As the means by which you can refuse cookies through your web browser controls vary from browser to browser, you should visit your browser’s help menu for more information.

Further details on how to manage information collected through each type of cookie on our websites can be found in the section below titled ‘Cookies on our websites’.

Who exactly stores cookies on your device?

Any cookies sent by BCD M&E, as the site operator, and stored on your device are designated “first-party cookies”. Some cookies may be placed by other parties; these are then designated “third-party cookies”. First-party cookies are those cookies which are associated with the host name. Third-party cookies are cookies from other domains. Third-party cookies enable third party features or functionality to be provided on or through the websites (e.g. advertising, interactive content, analytics). The parties that set these third-party cookies can recognize your computer both when you visit the website in question and when you visit certain other websites. If for example you visit our website and we also display contents from another website, the cookies from our website are first-party cookies and cookies uploaded by another website are third-party cookies.
We use third-party cookies to enhance the performance and functionality of our website, to report usage statistics, and to track user activities on our website. We use these cookies to ensure that our website functions seamlessly and to better cater to your preferences.

We use third-party cookies to report usage statistics of the Website, to offer relevant advertising, and to enhance the experience of our users, based on their interests.

How long are cookies stored?

Cookies are stored either on your hard disk (permanent cookie) or in your computer RAM (session cookie).

Session cookies: Session cookies are generated by our websites when you start your visit and contain a randomly generated individual ID number allocated to your computer. These cookies become invalid and are deleted as soon as you close your browser.

Permanent cookies: Wherever possible, we use permanent cookies whose validity does not automatically extinguish when you close the browser. These cookies are stored in your device and remain in place for as long as they are valid or are deleted. Each time you visit our websites it then identifies any cookies stored on your device.

For more information on the storage per cookie placed, please read the information specified below under the heading “Cookies and categories”.

Cookies on our websites

The BCD M&E site uses cookies for various purposes relating to functionalities, web analysis, tracking and advertising.

First-party cookies:

  • Session IDs

Our websites generate session ID cookies. These are to control the page elements shown to a user during a single multi-page visit to a website, and for other short-term storage purposes. These cookies contain a randomly generated number which is allocated to your device and is used to distinguish you from other visitors to our site.

  • Content management and navigation

The content management tool generates first party cookies. These are session cookies which we use to record settings of the website such as chosen language and other functionalities.

Cookies with the analysis performed by another party:

  • Analytics

Our websites uses Google Analytics, a web analysis service provided by Google Inc. (“Google”). Google Analytics uses text files, “cookies”, which are stored on your device and which enable analysis of the web pages you have used. The information generated by the cookie about your use of our site is generally transferred to a Google server located in the United States where the data is stored.

to guarantee anonymised collection of IP addresses (a process known as IP masking). Therefore, your IP address will be transferred to the USA location and if you are located within the European Economic Area your IP address will be previously abbreviated.

You can prevent collection of data by Google Analytics by clicking on the following link: http://tools.google.com/dlpage/gaoptout?hl=en . This sets an opt-out cookie which will prevent future collection of your data when visiting all websites; in other words, it will deactivate Google Analytics for your browser. For more general information about Google Analytics and data protection please visit https://support.google.com/analytics/topic/2919631.

  • Essential website cookies
  • Performance and functionality cookies
  • Analytics and customization cookies
  • Advertising and Social networking cookies

Our websites uses HubSpot as a third-party marketing automation technology to facilitate some of our marketing efforts. HubSpot uses first party and third-party cookies for several reasons. Data on visitor activity collected by HubSpot cookies is used by us to improve the content of our websites (e.g. understanding which BCD M&E reports users download most). In addition, BCD M&E offers newsletter or email subscription services and HubSpot cookies are used to remember if you are already registered (Subscription Service).

When you submit data to through a form such as those found on contact pages or when you download our reports and case studies, cookies are set to remember your user details for future correspondence, and future visits to our website.

These cookies do not store personal data which can directly identify you but are based on uniquely identifying your browser and internet device, by assigning a randomly-generated user ID. The data collected by the HubSpot cookies will not be compiled with your personal data, unless you voluntarily opt in after completing a contact form provided by HubSpot, or by clicking a link in an email. Once you opt in, and by providing contact information through the form (name, email address, etc.), the browsing history associated with the user ID is matched with your contact information to create a user profile.

This information is used only by BCD M&E to provide tailored marketing information to the opted in visitor. We do not share this information with anyone but the marketing automation tool, where the information is stored. HubSpot servers are located in the United States. The information generated by HubSpot cookies is therefore transferred to the United States.

You can accept or reject HubSpot cookies by clicking the respective buttons on the cookie banner, available at the bottom of this Website.  As soon as the cookies expire and/or as soon as you clear your browsing data, you will be asked to signify your cookie choices again. Please note that rejecting such cookies means that .

Cookies with the analysis performed by HubSpot are:

Essential website cookies: These cookies are strictly necessary to provide you with services available through our Website, Subscription Service and Mobile Apps and to use some of its features, such as access to secure areas. Because these cookies are technically necessary to deliver the website to you, you cannot refuse them.

Performance and functionality cookies: These cookies are used to enhance the performance and functionality of our websites, Subscription Service and mobile apps but are non-essential to their use. However, without these cookies, certain functionality (like videos) may become unavailable.

Analytics and customisation cookies: These cookies collect information that is used either in aggregate form to help us understand how our websites, Subscription Service and mobile apps are being used or how effective our marketing campaigns are, or to help us customise our Websites for you. For example, HubSpot keeps track of the website and pages you visit, in order to determine what portion of the HubSpot Website or Subscription Service is the most popular or most used. This data is used to deliver customized content and promotions within the HubSpot Website and Subscription Service to customers whose online behaviour indicates that they are interested in a particular subject area.

Advertising cookies: These cookies are used to make advertising messages more relevant to you. They perform functions like preventing the same ad from continuously reappearing, ensuring that ads are properly displayed for advertisers, and in some cases selecting advertisements that are based on your interests.

Social networking cookies: These cookies are used to enable you to share pages and content that you find interesting on our websites, Subscription Service and mobile apps through third party social networking and other websites.

Cookies and categories

As explained above, BCD M&E uses a number of different cookies:

Name   Provider Purpose Expiry Type
__cfduid hs-analytics.net
hsforms.com
hsforms.net
hs-scripts.com
pexels.com
hubspot.com
Used by the content network, Cloudflare, to identify trusted web traffic. 1 year HTTP Cookie
CookieConsent bcdme.com Stores the user’s cookie consent state for the current domain 1 year HTTP Cookie

Performance and functionality cookies

Name Provider Purpose Expiry Type
CookieConsentBulkSetting-# cookiebot.com Enables cookie consent across multiple websites Session HTML Local Storage
CookieConsentBulkTicket cookiebot.com Enables cookie consent across multiple websites 1 year HTTP Cookie
lang linkedin.com
ads.linkedin.com
Set by LinkedIn when a web page contains an embedded “Follow us” panel. Session HTTP Cookie

Analytics and customization cookies

Name   Provider Purpose Expiry Type
__utm.gif google-analytics.com Google Analytics Tracking Code that logs details about the visitor’s browser and computer. Session Pixel Tracker
__utma bcdme.com Collects data on the number of times a user has visited the website as well as dates for the first and most recent visit. Used by Google Analytics. 1 year HTTP Cookie
__utmb bcdme.com Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytics to calculate the duration of a website visit. 1 day HTTP Cookie
__utmc bcdme.com Registers a timestamp with the exact time of when the user leaves the website. Used by Google Analytics to calculate the duration of a website visit. Session HTTP Cookie
__utmt bcdme.com Used to throttle the speed of requests to the server. 1 day HTTP Cookie
__utmz bcdme.com Collects data on where the user came from, what search engine was used, what link was clicked and what search term was used. Used by Google Analytics. 6 months HTTP Cookie
_ga bcdme.com Registers a unique ID that is used to generate statistical data on how the visitor uses the website. 1 years HTTP Cookie
_gat bcdme.com Used by Google Analytics to throttle request rate 1 day HTTP Cookie
_gid bcdme.com Registers a unique ID that is used to generate statistical data on how the visitor uses the website. 1 day HTTP Cookie
collect google-analytics.com Used to send data to Google Analytics about the visitor’s device and browsing behaviour across devices and marketing channels. Session Pixel Tracker

Advertising cookies and Social networking cookies

Name Provider Purpose Expiry Type
__ab12# bcdme.com 1 year HTTP Cookie
__hssrc bcdme.com Collects statistical data on the user’s website visits, e.g. the number of visits, average time spent on the website. The purpose is to segment the website’s users according to factors such as demographics and geographical location, to enable customised online advertising. Session HTTP Cookie
__ptq.gif hubspot.com Sends data to the marketing platform HubSpot about the visitor’s device and browsing behaviour across devices and marketing channels. Session Pixel Tracker
bcookie linkedin.com Used by the social networking service, LinkedIn, for tracking the use of embedded services. 1 years HTTP Cookie
BizoID ads.linkedin.com Used to track visitors on multiple websites, in order to present relevant advertisement based on the visitor’s preferences. 29 days HTTP Cookie
bscookie linkedin.com Used by the social networking service, LinkedIn, for tracking the use of embedded services. 1 years HTTP Cookie
hubspotutk bcdme.com Keeps track of a visitor’s identity. This cookie is passed to the marketing platform HubSpot on form submission and used when de-duplicating contacts. 1 year HTTP Cookie
lidc linkedin.com Used by the social networking service, LinkedIn, for tracking the use of embedded services. 1 day HTTP Cookie
UserMatchHistory linkedin.com Used to track visitors on multiple websites, in order to present relevant advertisement based on the visitor’s preferences. 29 days HTTP Cookie
vuid vimeo.com Collects data on the user’s visits to the website, such as which pages have been read. 1 years HTTP Cookie

Updates and changes to the Cookie Policy

We may update this Cookie Policy from time to time in order to reflect, for example, changes to the cookies we use, or for other operational, legal or regulatory reasons. Please therefore re-visit this Cookie Policy regularly to stay informed about our use of cookies and related technologies.

The date at the top of this Cookie Statement indicates when it was last updated.

Where can you get further information?

If you have questions about cookies and their use by us, please contact us, at privacy@bcdtravel.com. Please provide us with your contact information, the name of the relevant BCD Travel website or Service and a detailed description of your request.